Real-time occupancy. Audit-ready records.
Know your crowd. Prove you stayed within the limit.
SeatSync turns real-time headcounts into audit-ready occupancy records — so you always know how full you are, and can prove it later.
No hardware. Works on any phone. Set up in minutes.
Occupancy report
Grace Cathedral — Sunday Service
Peak
438
Legal limit
450
Headroom
12
Audit log
- 20:02 Peak occupancy reached 438
- 19:44 Approaching limit alert 405
- 18:00 Event started 40
A clicker can’t protect you. A record can.
Every venue has a maximum occupancy — a fire-code limit, a permit cap, a licensing condition. When an inspector, insurer, or licensing officer asks “how full were you, and can you prove it?”, a clicker total and a vague memory won’t cut it. SeatSync keeps a live, timestamped record of your occupancy against your legal limit, for every event.
Stay within capacity
See exactly how full you are, in real time.
Stop at the line
Door staff get a clear signal as you approach the limit.
Prove it
Export a timestamped report any inspector or insurer will accept.
Three steps. Any phone. No installs.
Set your limit
Enter your venue’s maximum occupancy when you start an event.
Count in real time
Your team counts from their phones — totals update live.
Get the record
Export an occupancy report: the trend, your peak, and a compliance summary you can file or share.
The report is the point.
Most tools give you a number. SeatSync gives you the evidence: a minute-by-minute picture of your occupancy against your legal limit.
- Trend over time
- When you filled up and when you cleared.
- Peak occupancy
- Your highest count and the moment it happened.
- Compliance verdict
- Within limit, reached it, or exceeded it.
- Audit log
- A timestamped record, exportable to PDF or CSV.
Occupancy report
Grace Cathedral — Sunday Service
Peak
438
Legal limit
450
Headroom
12
Audit log
- 20:02 Peak occupancy reached 438
- 19:44 Approaching limit alert 405
- 18:00 Event started 40
Built for venues that have to stay within the line.
Houses of worship
Packed services and overflow without guesswork.
Conferences & events
Capacity per room, live, across your whole team.
Nightlife & licensed venues
Door counts that satisfy licensing conditions.
Museums & attractions
Timed entry and capacity caps with confidence.
Public & municipal venues
Safety obligations with a clear paper trail.
Compliance-grade, without the hardware bill.
No sensors, no install
Your team already has phones.
Real-time, every section
Many counters, one live total.
Records that last
Every event’s report is saved and exportable.
Up and running in minutes
Design your layout once, reuse it every time.
Free while we’re in beta.
SeatSync is free during our beta — we’d rather have your feedback than your money right now. Afterward: simple per-event credits, or an Unlimited plan for venues running regular events.
Frequently asked questions
Do I need special hardware or cameras?
No. SeatSync runs in any web browser on the phones your team already carries.
How many people can count at once?
As many as you need — each takes a section and totals combine live.
Is the report good enough for inspectors or insurers?
It’s a timestamped record of occupancy vs. your declared limit, exportable to PDF/CSV — designed to be the evidence you hand over.
What about our data and privacy?
Your event data is yours. See our Privacy Policy.
How much will it cost after beta?
Simple per-event credits or an Unlimited subscription. Beta users get early, fair pricing.